Administrative Assistant

The Western Colorado Community Foundation manages $145 million in total assets and awards $5.5 million in grants and scholarships annually. This growing charitable foundation headquartered in Grand Junction serves seven counties in Western Colorado. For more information on our mission, purpose and projects, visit wc-cf.org.

Job Overview: The Western Colorado Community Foundation has a broad range of constituents who call, email and visit the office daily. Our growing Community Foundation is seeking a personable, team-oriented Administrative Assistant who manages the front desk reception area of WCCF’s new building and is also an integral support to WCCF’s different departments.

Duties and Responsibilities:

Answer and direct phone calls in a polite and friendly manner; take and relay messages
Welcome visitors in a warm and friendly manner and direct them to appropriate meeting space or the appropriate WCCF staff person
Facilitate visitor parking and monitor WCCF’s fund balance with city parking program
Manage room reservation calendar for WCCF staff, board, and partner organizations
Understand and ensure knowledge of staff movements in and out of the building
Maintain reception area, basement kitchens, main floor and second floor common areas in a clean and hygienic manner at all times
Monitor and maintain inventory relevant to reception area; support Executive Admin Assistant in office inventory orders
Operate and maintain standard office equipment, including copy machine, fax machine and mail metering machine
Receive deliveries; sort and distribute incoming mail
Organize and post outgoing mail, including grant checks and letters, and donor acknowledgements once scanned for records
Work closely with the Executive Administrative Assistant to resolve building issues like janitorial and maintenance service providers, ensuring entrances and exits are locked and unlocked at appropriate times
Support the Executive Administrative Assistant in meeting logistics and other events including scheduling venues, ordering food and other critical tasks
Support the Database and Records Associate in filing, data entry, and other record keeping tasks
Support visitors with technology and AV needs
Perform administrative assignments to support different departments as requested
Manage and appropriately forward communication into the general WCCF email address
Other duties as assigned

Supervision and Reporting

This position reports to the Executive Administrative Assistant. However, this position supports all WCCF departments.

Job Qualifications and Competencies:

People-oriented, warm and friendly disposition
Professional personal presentation
Adept at prioritizing, scheduling and multitasking
Customer service oriented
Experience and solid skills in Microsoft office suite
Interest and ability to learn specialized database software
Attention to detail and a demonstrated ability to perform tasks carefully, accurately, and efficiently
Demonstrated ability to learn new technologies rapidly
Demonstrated professionalism and ethical standards for handling confidential constituent information
Clear and adaptable written and verbal communication skills
Reliable and trustworthy
Team player, willing to help, and flexible
Bachelor’s degree preferred, high school diploma or GED required
Valid Colorado Driver’s License

Application Instructions

Submit a cover letter explaining your interest in the position along with a resume to jobs@wc-cf.org.

This position is open until April 21, 2023, with an anticipated start date in May 2023

Compensation and Benefits

Excellent benefits, including vacation, sick and holiday leave, health insurance, dental and vision insurance options, and contributions to a retirement plan
Flexible and friendly work environment

Job Type: Full-time

Pay: $14.00 – $20.00 per hour

Benefits: